Print, document production and management solutions for the Legal Profession

The leading one hundred legal firms in the UK spend large amounts of money on printing and document management services, but it’s not only the cost of production that is the catalyst for a re-evaluation of Print Service provision at a modern law firm. Equally the sheer space that hard-copy documentation takes up in a city centre practice, the easy of transporting and sharing large bundles of legal data, and the time it takes to search and cross-reference using hard-copy documents.

The leading one hundred legal firms in the UK spend large amounts of money on printing and document management services, but it’s not only the cost of production that is the catalyst for a re-evaluation of Print Service provision at a modern law firm. Equally the sheer space that hard-copy documentation takes up in a city centre practice, the easy of transporting and sharing large bundles of legal data, and the time it takes to search and cross-reference using hard-copy documents.

Expenditure in this area is a function not only of the size and needs of the firm in question, and therefore of the volume produced, but also how the service is delivered and managed.

Unless the printing service is evaluated in the context of the firm’s strategic goals, there remains the risk of a disconnection between partner and, ultimately, client needs and on-the-ground service delivery. Moreover, given the current financial climate and need to remain competitive whilst offering exemplary levels of client service, a legal firm’s printing service should be viewed as an integral part of the prevailing litigation support model, offering value for money and competitive advantage wherever possible, regardless of whether or not it is delivered as an
‘in-house’ function.

Legal firms turn to Wyse in order to realise efficiencies in the delivery of printing services, and to ensure they have a strategy for their entire document management lifecycle.

Leading law firms are increasingly using digital documents to benefit from lower copying costs, faster discovery and to facilitate cross referencing and ‘bible’ consolidation.

The distribution of case files and supporting documentation becomes increasingly expensive when it involves cross-border transportation, with the distribution costs often outweighing the actual production costs of the documents in question. As globalisation shows no sign of being reversed, the propensity to have multiple lawyers working on the same case, in different locations, is likely to grow, particularly in the Corporate and Real Estate business segments.

This necessitates the requirement for digitisation as a standard, a simple sounding statement, but one which in reality can be difficult for a law firm to ‘operationalise’ without expert guidance.

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Wyse works with our legal clients to:

Review the current operational model, assess options open to the firm, and to envision and implement an appropriate document strategy

instil confidence for partners that they are creating and handling documents in the manner most appropriate to their overall objectives and with due regard for these documents’ onward journeys

recommend improvements to achieve better efficiency, effectiveness and value for money, as well as implement a service model that provides an integrated approach to producing and managing all documents, hard-copy and digital

drive financial savings and operating efficiencies, including considerations such as space management.